Auto Copy in Google

I, like many teachers, like to share my creations and ideas. I believe that when we share – freely, not paid for (this is a different rant) – that we build a strong community of teachers. We want our students to collaborate, so we should be setting that example. As always, two heads are better than one.

Okay, now that my rant is over I will get back on topic. Some of you may have been in a session where the presenter wanted to share his/her work. If that work is on a GSuite product, like docs or slides, when you went to the URL you may have seen this screen:

copy 1

Auto Copy

If you have, you know that you simply select the blue ‘Make a copy’ button and your own copy is made in YOUR Drive! So easy! Here’s how it’s done:

Find the word ‘edit’ in the URL of your doc or slide or spreadsheet. Then replace the word ‘edit’ with ‘copy’.

copy 3copy 4 That’s it. Now take that URL and use a URL shortener like goo.gl (Google) or bitly  to share with others. When sharing, even this way, make sure that your document is viewable to others in your share settings. I like to have ‘anyone with the link can view.’

copy 2

One final note. I have noticed that when many people (maybe 50+) are trying to copy your document with this method at once, it is unsuccessful. A message appears stating that the item isn’t available. This was a fun fact I learned during a presentation (the first time I thought it was a fluke) and then later at another presentation. So this method works best with smaller groups or when sharing on your blog.

Create a Folder In ‘Drive’

In order to help you stay organized it is highly recommended that you create folders in your Google Drive. This is a very easy process.

From Chrome

Folder 1

Folder 2

 

Once there, you will see a red ‘Create’ rectangle. Click on that and you will see your options. Choose ‘Folder’.

 

You will then name your folder

 

This folder will appear in your ‘Drive’ in the list located to the right. Once you have your folder created you can then place items into that folder. To do so, locate the file you wish to move. check the box to the left. This method allows you to choose as many files as you’d like to move at once. Then at the top of this window you will see a folder icon. Click on the icon and check the folder you would like to place your item. Remember to ‘Apply changes’ and you’re done. Yup, it’s that simple!