Auto Copy in Google

I, like many teachers, like to share my creations and ideas. I believe that when we share – freely, not paid for (this is a different rant) – that we build a strong community of teachers. We want our students to collaborate, so we should be setting that example. As always, two heads are better than one.

Okay, now that my rant is over I will get back on topic. Some of you may have been in a session where the presenter wanted to share his/her work. If that work is on a GSuite product, like docs or slides, when you went to the URL you may have seen this screen:

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Auto Copy

If you have, you know that you simply select the blue ‘Make a copy’ button and your own copy is made in YOUR Drive! So easy! Here’s how it’s done:

Find the word ‘edit’ in the URL of your doc or slide or spreadsheet. Then replace the word ‘edit’ with ‘copy’.

copy 3copy 4 That’s it. Now take that URL and use a URL shortener like goo.gl (Google) or bitly  to share with others. When sharing, even this way, make sure that your document is viewable to others in your share settings. I like to have ‘anyone with the link can view.’

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One final note. I have noticed that when many people (maybe 50+) are trying to copy your document with this method at once, it is unsuccessful. A message appears stating that the item isn’t available. This was a fun fact I learned during a presentation (the first time I thought it was a fluke) and then later at another presentation. So this method works best with smaller groups or when sharing on your blog.

Different ‘Sheets’ in Google Spreadsheet?

Yes, it is possible to to create several pages or ‘sheets’ in Google Spreadsheets. Many people avoid spreadsheets due to their complexities. However, they don’t have to be difficult. This is an example of a spreadsheet my site uses to keep track of AR goals.

You will notice that on the bottom left of the page, the months are listed

 You are seeing a view of March.

Simply click on the desired month and enter the data (student names in this case).

The ‘Sheets’ were easy to create. By simply creating the desired format (or template) you are then able to copy that to another sheet. For this example, I clicked the small arrow next to March. I then clicked Duplicate. The next sheet was created as ‘Copy of March’.

On ‘Copy of March’ I again clicked the arrow and chose Rename… I can then Rename it ‘June’ then ‘Move right’ to place the sheet in the desired location.