Auto Copy in Google

I, like many teachers, like to share my creations and ideas. I believe that when we share – freely, not paid for (this is a different rant) – that we build a strong community of teachers. We want our students to collaborate, so we should be setting that example. As always, two heads are better than one.

Okay, now that my rant is over I will get back on topic. Some of you may have been in a session where the presenter wanted to share his/her work. If that work is on a GSuite product, like docs or slides, when you went to the URL you may have seen this screen:

copy 1

Auto Copy

If you have, you know that you simply select the blue ‘Make a copy’ button and your own copy is made in YOUR Drive! So easy! Here’s how it’s done:

Find the word ‘edit’ in the URL of your doc or slide or spreadsheet. Then replace the word ‘edit’ with ‘copy’.

copy 3copy 4 That’s it. Now take that URL and use a URL shortener like goo.gl (Google) or bitly  to share with others. When sharing, even this way, make sure that your document is viewable to others in your share settings. I like to have ‘anyone with the link can view.’

copy 2

One final note. I have noticed that when many people (maybe 50+) are trying to copy your document with this method at once, it is unsuccessful. A message appears stating that the item isn’t available. This was a fun fact I learned during a presentation (the first time I thought it was a fluke) and then later at another presentation. So this method works best with smaller groups or when sharing on your blog.

My Maps: Set Default View

Recently I was leading a session on Google My Maps (#cuerockstar #rOxnard) when a question came up: Can you set the view in My Maps? I said, “No, I don’t think so.” Well, I was WRONG. You can set a default view!

It’s so easy, I can’t believe I never noticed. When you first open My Maps, after placing several pins on it, the view is something like the first image. That is unless you have a select few pins in the same area. It’s a zoomed out view of the earth.

set view 0Before we get to HOW to change the view, set the view to how you would like it to look when the Map is first loaded. Once the desired view is on the screen, click on the 3 dots to the right of the Map Title (#rOxnard1 in this case), a pop out window will then appear with options. One of them is to set the default view.

Set view 1Simply select ‘Set default view’ and you’re done! Now everytime this map is opened, it will look like this: set view 2

New Google Sites Part 11: Preview, Share, Publish

Finally, you have your site ready to launch, but first, you want to make sure it looks great to your viewer. Not a problem. Google allows you to preview your site. Check out what viewers with large screens, tablets, and even phones will see. Unlike the old Google Sites where there could be more than one owner, the New Google Sites allows for only one owner, but transfering ownership is still a snap!

New Google Sites Part 10: Components

Wowwy, Wow, Wow! I love Google! I know that Part 10 is coming before Part 9 (scheduled to post later). However, when I was preparing the original Part 10 (Preview, Share, Publish – now Part 11), I noticed a new feature: Components. Right now there is just a divider bar, but I suspect that Google will add more Components later. I was so excited I HAD to make Components Part 10!