Auto Copy in Google

I, like many teachers, like to share my creations and ideas. I believe that when we share – freely, not paid for (this is a different rant) – that we build a strong community of teachers. We want our students to collaborate, so we should be setting that example. As always, two heads are better than one.

Okay, now that my rant is over I will get back on topic. Some of you may have been in a session where the presenter wanted to share his/her work. If that work is on a GSuite product, like docs or slides, when you went to the URL you may have seen this screen:

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Auto Copy

If you have, you know that you simply select the blue ‘Make a copy’ button and your own copy is made in YOUR Drive! So easy! Here’s how it’s done:

Find the word ‘edit’ in the URL of your doc or slide or spreadsheet. Then replace the word ‘edit’ with ‘copy’.

copy 3copy 4 That’s it. Now take that URL and use a URL shortener like goo.gl (Google) or bitly  to share with others. When sharing, even this way, make sure that your document is viewable to others in your share settings. I like to have ‘anyone with the link can view.’

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One final note. I have noticed that when many people (maybe 50+) are trying to copy your document with this method at once, it is unsuccessful. A message appears stating that the item isn’t available. This was a fun fact I learned during a presentation (the first time I thought it was a fluke) and then later at another presentation. So this method works best with smaller groups or when sharing on your blog.

Custom Slides Size

I love slides and the flexibility I have with them. I have been using them more and more, in the classroom, for something other than Presentations.  I recently wrote how my students were using them to take collaborative notes. I have also used them as assessments in math and more recently as a version of Hyperdocs. One advantage to using Google Slides is that I have the capability to customize the size of the slide. This means if I want to make it the size of an 8.5 x 11 in paper and print it out, I can. Here’s how:

When open in Slides, go to ‘File’ on the Menu bar and select ‘Page Setup’:

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This will open a pop-out window. The default is ‘Widescreen 16:9’. Select the dropdown menu and find ‘Custom’.slides-page-setup-2

This will prompt another window which will ask the size you want. The default is inches but can be changed to centimeters, points, or pixels. Once you have your desired size, select the blue ‘OK’ button. And viola, you will have your custom size. slides-page-size-3slides-page-size-4