How To

Sharing in Google

AdminLeave a comment

The easiest way to collaborate is by ‘sharing’ Documents in your Drive. We have talked about how to create Docs and folders. Now, just take it one step further and ‘share’ those to have dynamic, cross-grade, cross-district PLCs. It’s quite easy.

Sharing a Document (or presentation, form, spreadsheet, drawing):

Once you have created your desired document, click the blue share button.

Type the names of those you wish to share with. You can allow others to edit or view. The default setting is ‘edit’. If you would like to retain control over who is allowed to have access to your document, click on the ‘change’ link on the bottom right. Change the ‘share settings’ to ‘Only the owner can change the permissions’. When finished, click ‘Done’.

Sharing a Folder:

Now there are many times when you will want/need to have ‘shared folders’, with your PLCs. That is the same process as sharing a document. The advantage with sharing a folder is that whatever is placed in that folder, it is automatically shared with everyone.

First find the folder you would like to share with others, select it. Then click the ‘share’ icon at the top of the page.

You will then be taken to the ‘Share Settings’ to select others to share the folder with.

I currently have several shared folders. I share an ELD folder with prezos and documents with several teachers in my district. I also share a Math folder with homework forms.

I have shared documents with 10 other teachers to create one OUTSTANDING document. One document was created within 12 hours by teachers in a 50 mile radius. Several of us were creating, sharing, and editing at the same time. It was an amazing experience. This type of sharing makes our lessons better, makes us better teachers, and allows the creativity to seamlessly flow.

Create a Folder In ‘Drive’

AdminLeave a comment

In order to help you stay organized it is highly recommended that you create folders in your Google Drive. This is a very easy process.

From Chrome

Folder 1

Folder 2

 

Once there, you will see a red ‘Create’ rectangle. Click on that and you will see your options. Choose ‘Folder’.

 

You will then name your folder

 

This folder will appear in your ‘Drive’ in the list located to the right. Once you have your folder created you can then place items into that folder. To do so, locate the file you wish to move. check the box to the left. This method allows you to choose as many files as you’d like to move at once. Then at the top of this window you will see a folder icon. Click on the icon and check the folder you would like to place your item. Remember to ‘Apply changes’ and you’re done. Yup, it’s that simple!

 

 

Different ‘Sheets’ in Google Spreadsheet?

AdminLeave a comment

Yes, it is possible to to create several pages or ‘sheets’ in Google Spreadsheets. Many people avoid spreadsheets due to their complexities. However, they don’t have to be difficult. This is an example of a spreadsheet my site uses to keep track of AR goals.

You will notice that on the bottom left of the page, the months are listed

 You are seeing a view of March.

Simply click on the desired month and enter the data (student names in this case).

The ‘Sheets’ were easy to create. By simply creating the desired format (or template) you are then able to copy that to another sheet. For this example, I clicked the small arrow next to March. I then clicked Duplicate. The next sheet was created as ‘Copy of March’.

On ‘Copy of March’ I again clicked the arrow and chose Rename… I can then Rename it ‘June’ then ‘Move right’ to place the sheet in the desired location.