Searching Google Drive

If you’re anything like me, you’ve been using Google for a while. This means that I have A LOT of items in my drive. For the most part, things are organized. However, there are those times when I can’t find what I want. I have somehow organized it in a ‘unique’ way: some way that made sense to my crazy brain that day. Thankfully, Google has my back.

On occasion, typing in the name of the document, spreadsheet, etc. yields me a quick search. Make sure you are in Google Drive to start your search:

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However, more often than not I need to do an advanced search. At times, I know who shared the item with me. Other times, I know I am the owner, and sometimes I’m looking for a particular type of item (doc, draw, etc). In these cases, I click on the small down arrow to the right in the search bar.

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This brings up a wonderful array of options:

Search by ‘Type’

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Search by ‘Date Modified’

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I can also search by ‘Item Name’, or if I can’t remember the name and I know it has a specific word or phrase in it, I can search by that too in ‘Has the Words’. ¬†Finally, I can search ‘Shared with’ if I know who I shared it with.

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I love the search by owner feature. Often times, I can remember the person who shared it with me – secretary, principal, or fellow 5th-grade teacher.

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Lastly, the ‘Located in’ search has come in handy. I often ‘star’ my original items¬†or important ones.

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Hope this helps you find what you’re looking for!

Search Your Google Drive

I have heard several comment that it is hard for them to find items in their Drive. What many are forgetting is that Drive has powerful search options.

In Google Drive there is a ‘Search Drive’ option at the top. You can type in key words such as the title or known keywords in the item you are looking for. I did a search for ‘puppy’. I know I don’t have anything named that, but I wanted to see which items had ‘puppy’ mentioned. This is what I got:

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None of the items are named ‘puppy’. So I wondered what ‘Rabbit’ had to do with puppy. So I went into the Spreadsheet, did a quick search (control + f on PC, or command + f on Mac) and this is what I found. Puppy is mentioned throughout the Spreadsheet.

I can also narrow my search by file type, opens with, or ownership. Choose the small arrow to the right on the Search Drive bar. So if I know the item I am looking for is in a Spreadsheet, I’d choose ‘opens with’ and select spreadsheet.

This should make searching for your items a bit easier. Happy Searching!